Part-time Bookkeeper

Kim Lundgren Associates, Inc. (KLA) is seeking an experienced Part-time Bookkeeper to maintain basic bookkeeping, invoicing, and payroll tasks on a weekly basis. This role will report to the Director of Operations and work an average of 20 hours per week. 

As a small but growing business, KLA is at the right stage of growth to bring daily accounting tasks in-house. The successful candidate will be experienced and self-driven, able to independently carry out day-to-day bookkeeping tasks without close guidance. Excellent existing process documentation will be provided to the new bookkeeper, and a transition period for training alongside the current bookkeeping firm will also be provided.  

KLA is a woman-owned, benefit corporation that partners with local governments to build their capacity to design and implement aggressive, equitable solutions to climate change. We do this by delivering affordable tools and services to assess, plan, implement, evaluate, and communicate climate action goals and programs. We are now halfway through the most important decade for taking climate action to avoid catastrophic change. With this sense of urgency, KLA is scaling up its ability to support local action to prepare for the impacts of climate change and reduce contributions to it. KLA is seeking a diverse team of innovative individuals who are passionate, driven, and focused on positive impact. This is a unique opportunity to gain experience alongside a local climate action pioneer while helping us build a more sustainable future for all. 

KLA believes in providing employees with opportunities for growth and advancement. There is potential for this role to become full-time in the future. Interested candidates should submit their resume and a cover letter detailing relevant experience and why they are a good fit for this role to no later than August 6, 2025.  

 Expected Results 

• KLA’s financial records are up to date and accurate at all times. 

• Established Finance & Accounting processes are maintained.  

• Timely and accurate invoicing supports a healthy cash flow for KLA. 

• Biweekly payroll is run on time, without exception. 

• Errors, inaccuracies, and customer requests are resolved promptly. 

• Improvements to KLA’s process are identified and implemented with approval, when necessary. 

 Key Responsibilities 

• Record all day-to-day financial transactions and complete the posting process in Quickbooks Online. 

• File financial documents, including invoices, receipts, checks, and bank/loan statements 

• Prepare and issue invoices and perform follow-up as needed (Accounts Receivable) 

• Process payments to vendors and independent contractors (Accounts Payable)  

• Reconcile all accounts monthly and perform month-end closing 

• Process biweekly payroll and post payroll transactions, including reimbursable expenses 

• Update and maintain general ledger 

• Provide standard reports to CEO and Director of Operations on a weekly and monthly basis 

• Prepare basic annual financial statements 

• Assist CPA with tax payments and returns as requested 

• Support documentation requests for reporting or audits as requested 

• Interact with internal and external parties with a customer service mindset 

• At least 5 years of bookkeeping or accounting experience  

• Experience working in a small or mid-size business with project-based work (preferably consulting) 

• Experience with and strong understanding of cost accounting 

• Experience with and strong understanding of project accounting, with both Time & Materials and Fixed Fee billing models 

• Proficiency with Quickbooks Online and Excel 

• Ability to learn new systems for invoicing and file storage 

• Excellent attention to detail and accurate data entry 

• Process-oriented but flexible when needed 

• Effective written and verbal English communication skills 

Preferred Experience and Schedule 

• Position is remote, preference will be given to candidates in the Northern New Jersey area

• Experience with BigTime software 

• Must be available to work a minimum of 3 days per week and a total of 20 hours per week

• Some schedule flexibility is possible but must work at least partially during standard business hours Eastern Time, and be available for urgent needs at least one hour per day

• Preference will be given to candidates who are interested in the potential for full-time employment in the future